The Focus Workshop
The objective of a
focus workshop is to help a group working on a complex project to focus their efforts. It is typically used to enable a small or large group (10 to 100 or more) to quickly:
Begin action on a project Define a project's scope Set priorities Restart when they are "stuck" Refocus an ongoing project's direction
The focus workshop is based on the concepts of group dynamics and the Technology of Participation (ToPÓ)* methodologies. Principles for focus workshop design include bringing all parties to the table, using tested methodologies, honoring a variety of personal styles, being easily replicated to meet other needs, and creating a learning experience for all involved.
The process works because:
It is active It builds energy Action is the outcome Many ideas are generated Diversity is an advantage
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* Technology of Participation facilitation methods by permission of the Institute of Cultural Affairs (ICA)
The Focus Workshop and Workshop Modules
A focus workshop generally consists of six modules, each about 1/2 day in length:
- Designing the Workshop (planning team)
- Setting the Context
- Identifying the Issues
- Developing Strategies
- Focusing the Action
- Putting it all Together (planning team)
A focus workshop generally consists of four modules, each about 1/2 day in length:
- Designing the Workshop (planning team)
- Setting the Context
- Focusing the Action
- Putting it all Together (planning team)
Sample Module
|
Steps |
|||||
Purpose |
Introduction |
Brainstorm |
Organize |
Name |
Review/Reflect |
Explore Organize Focus the |
Introduce self and ask each participant to
give BRIEF self-introduction. Energizer Overview of focus workshop process including any technology being used. Engage group in a brief discussion of the focus question for clarification. Note ideas, issues, etc. on easel sheets. |
Ask each individual to jot down at least 4
responses to the focus question. Form groups of 2 (dyad) - if large group. Each dyad writes a primary response/issue on 4 - 5 small cards (1 per card). Note: longer description could be noted on back of card. |
Call for cards by asking for the two highest
priority responses from each diad (and then additional ideas one at a time.) Cluster under symbols on wall or easels. Use tag word (symbol) title Call for last cards With 20 - 30 cards, might have 5 - 6 clusters. |
Give each grouping a name that represents the
response/issue described. Start with largest cluster - What's happening? - Name it. Complete naming of each cluster Record names above each cluster. May also prioritize clusters |
Lead reflection on the results of the
information gathering and organizing. Objective (What): Reflective (Gut): Interpretive (So What?): Decisional (Now What?) |